Project Administration and Finance Manager West Darfur - M/F - SUDAN

ALIMA IN SUDAN

ALIMA has been present in Sudan since 2021 with projects in South Kordofan and Khartoum states responding to urgent health and nutrition needs of populations affected by conflict and the COVID-19 pandemic. In 20222, ALIMA in coordination with the Ministry of Health (MOH) intervened in two localities in South Kordofan, supporting Kadugli Teaching Hospital Maternity and Pediatric Units, two Primary Healthcare Centers (PHC) and mobile clinics, including a rapid response mobile clinic for the influx of IDPs at Kadugli Bus Station IDP Camp.  ALIMA also strengthened capacity for optimal case management of severe COVID-19 cases by increasing access to medical oxygen at Al Shaab Teaching Hospital, a 350-bed specialist hospital designated as a COVID-19 Treatment Center in Khartoum.  ALIMA  installed a PSA (Pressure Swing Adsorption) Oxygen Plant delivering medical oxygen directly to the operating theater and general wards.  Additionally, ALIMA conducted training with MOH staff on oxygen therapy for optimal case management and on preventive and curative maintenance of key biomedical equipment. 

Since April 15, 2023, the conflict in Sudan has caused devastating humanitarian consequences. Over 15,000 people have lost their lives, and more than 10 million have been displaced, creating one of the world's worst displacement crises. Many of these internally displaced persons (IDPs) have fled to neighboring countries such as Chad, Ethiopia, and South Sudan, seeking safety. Since the Sudanese Armed Forces (SAF) regained control of Khartoum in March 2025, at least 800,000 refugees have returned either to Sudan or their original regions, indicating ongoing instability and contested control. Despite international mediation efforts, peace remains elusive. The Sudanese Armed Forces and the Rapid Support Forces (RSF) refuse to cease hostilities, and regional and global actors have taken sides, deepening the conflict. Recently, a proposed three-month ceasefire was accepted by RSF but rejected by SAF, illustrating the persistent deadlock.

In West Darfur, the situation remains critical. An assessment conducted in August 2025 by ALIMA revealed severe deficiencies in healthcare infrastructure, especially in Jebel Moon and Kulbus localities. Many health facilities have been abandoned since the start of the conflict, with some operating only minimally or not at all. Critical shortages of medical supplies, equipment, and trained staff hinder essential healthcare delivery. The region faces urgent needs for infrastructure rehabilitation, consistent drug supplies, and the deployment of trained community health workers. Re-establishing healthcare services in areas like Manjora, Narmala, Falca, and Selea is vital to reduce disease, mortality, and improve community wellbeing. In Kulbus, reviving health facilities such as the NHIF hospital and establishing mobile clinics will provide much-needed access to medical care for vulnerable populations. Overall, the ongoing conflict has severely disrupted health systems, demanding urgent intervention to save lives and restore stability in West Darfur.

Increase access to life-saving primary and secondary healthcare, including GBV and reproductive health services, for internally displaced persons and vulnerable host communities in South Kordofan and North Darfur

Improve access and provision of nutrition services for the prevention and treatment of severe acute malnutrition among children under 5 years.

Ensure prevention and an immediate response to emergency needs in the event of a crisis or displacement

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 2: The job holder will be in a "regulated" position (accountant, lawyer, legal executive, etc.); therefore, a criminal record check will be required.

FUNCTIONAL AND HIERARCHICAL LINKS

Work Location: 

• Location: Sudan, West Darfur, Geneina
• Project: Health and Nutrition projects in North Darfur and South Kordofan States

Line Manager: 

• Finance and HR coordinator
• Directly line manages Admin Assistants, also collaborates with Logistics, HR managers, and National staff in the project

MISSION AND MAIN ACTIVITIES

The Project Administration and Finance Manager is tasked with overseeing the administration, finance, and human resources of the program. 

Alongside the Program Managers, they are accountable for expenses and creating budget tracking reports for each program. Additionally, they are responsible for managing cash flow.

The Manager also holds responsibility for enforcing Human Resources policies within the project and ensuring proper Administrative Management of all project staff, whether national or international.

They will take part in training facilitated by ALIMA for the rapid response mechanism (RRM) and be a member of the response team in crises, such as outbreaks or displacement, as necessary.

Main responsibilities:

• Advise the project coordinator on the setup of the organizational chart. 
• Together with the HR coordinator, update the project's organizational chart and job descriptions. Calculate the HR operational needs and associated budget with the Project Coordinator and HR Coordinator to ensure adequate staffing and budget monitoring. 
• Ensure that hiring, contract amendments, and terminations are compliant with labor law, and maintain individual employee files while also informing employees of their rights. 
• Prepare all mandatory tax declarations. 
• Assist the Project Coordinator, team leaders, and supervisors in annual holiday planning and staff shifts to forecast HR needs. 
• Supervise payroll procedures and ensure that all data related to the monthly salary calculations of national employees of the project is correctly entered in Homere. 
• Support project line managers in detecting training needs, evaluating staff performance, and identifying potential, all of which contribute to mission goals. 
• Plan and supervise recruitment, training, evaluation, development, and communication processes of staff under responsibility to ensure sizing and knowledge required. 
• Together with the Project Coordinator, implement internal communication policies. 
• Apply the administrative procedures of any MoU between local partners and ALIMA. Look for the best options to avoid and/or resolve possible labour conflicts. 
• Ensure proper briefing and/or induction of staff in the Project. 
• Be responsible for all movements and accommodations of Project staff. 
• Implement and supervise financial procedures and systems to ensure transparent accounting practices and full documentary traceability. 
• Ensure monthly accountancy closure is timely and of good quality. 
• Analyse and follow up on the project budget with the Finance Coordinator and Project Coordinator to ensure adherence to funding contracts and propose corrective action. 
• Ensure all HR, administrative, and financial reporting of the Project.

Implementation of prevention measures against abuse of power, gender-based and sexual violence

• Participates in training and awareness-raising sessions
• Implements abuse prevention standards
• Ensures that team members follow training and awareness sessions and apply abuse prevention rules
• Contributes to creating and maintaining a nurturing and protective environment